Stop managing events across spreadsheets and endless email threads. OpsPilot gives event planners the tools to coordinate vendors, manage timelines, track budgets, and deliver flawless events—all in one platform.
Here's what's really happening: You're spending 60% of your time hunting for information, updating spreadsheets, and answering "where are we at?" questions. That's not event planning—that's data management.
The planners booking the best venues and premium clients aren't necessarily more creative—they just look effortlessly professional because they have systems that work. No scrambling, no panic, no chaos.
Try OpsPilot free for 14 days. Plan flawless events without the spreadsheet nightmare.
From weddings to corporate events, trade shows to galas
Manage multiple events simultaneously with visual timelines, task lists, and milestone tracking. Keep every detail organized from initial consultation to post-event wrap-up.
Manage relationships with caterers, venues, photographers, florists, and more. Track contracts, payments, and delivery schedules all in one place.
Create detailed budgets, track expenses vs. estimates, and manage client payments. Know exactly where every dollar goes and protect your profit margins.
Create master checklists, assign tasks to team members and vendors, and track completion. Never miss a critical detail on event day with automated reminders.
Give clients 24/7 access to event details, timelines, budgets, vendor contacts, and planning documents. Reduce "checking in" emails and build trust through transparency.
Store contracts, proposals, floor plans, and vendor agreements securely. E-signature integration makes getting approvals fast and paperless.
saved per event on coordination, vendor communication, and admin tasks
events managed simultaneously without increasing staff
client satisfaction with improved communication and transparency